Project Coordinator - Construction (General Job Description)

Overview
The Project Coordinator supports construction project teams by managing administrative tasks, maintaining project documentation, coordinating schedules, and ensuring efficient communication between stakeholders. This role plays a key part in keeping projects on track, within budget, and aligned with established timelines and quality standards.

Key Responsibilities

• Project Documentation & Reporting

  • Maintain and organize project files, drawings, submittals, RFIs, change orders, and closeout documents.
  • Prepare progress reports, meeting minutes, and project updates for internal and external stakeholders.
  • Assist in drafting project correspondence and tracking required approvals.

• Scheduling & Coordination

  • Coordinate project schedules, meetings, and site visits with contractors, subcontractors, vendors, inspectors, and internal teams.
  • Monitor timelines, flag schedule risks, and support the project manager in developing recovery plans.
  • Help ensure materials, equipment, and resources arrive on time by communicating with suppliers and field teams.

• Financial & Contract Support

  • Assist in reviewing subcontractor invoices, purchase orders, and budget tracking reports.
  • Support project cost control processes, including tracking quantities, change orders, and budget adjustments.
  • Help prepare bid packages, collect quotes, and manage vendor documentation.

• Communication & Stakeholder Support

  • Serve as a point of contact between office staff, field teams, subcontractors, and clients.
  • Coordinate project-related clarifications, distribute updated plans/specs, and ensure timely communication flow.
  • Support safety communication and ensure proper documentation is completed.

• Quality & Compliance

  • Track compliance requirements such as permits, safety training, certifications, and inspections.
  • Assist in maintaining quality control documents and ensuring project procedures meet company and regulatory standards.

Skills & Qualifications

• Experience in construction, engineering, or project administration.
• Strong organizational and time-management skills; ability to prioritize multiple tasks.
• Proficient in project management software, construction document control systems, and Microsoft Office tools.
• Excellent communication and interpersonal skills.
• Understanding of construction drawings, terminology, and workflows is preferred.
• Ability to work collaboratively with project managers, superintendents, subcontractors, and clients.

Typical Education & Experience

• Associate's or bachelor's degree in construction management, engineering, business, or related field (preferred but not always required).
• 1-3+ years of experience in construction project coordination or construction administration.

If you'd like, I can also tailor this for:

• A job posting
• Your résumé
• A more senior or junior role
• A specific construction sector (commercial, residential, civil, etc.)